PARENT INFO

Grouping

How will the children be grouped?

If there are large numbers we will divide the groups either by age, ability or an equal mix of both, depending on the activity.  Children will be given some input on groups yet there are no guarantees that they will be kept with friends or family.  Due to our COVID-19 procedures once in a group the child will be required to be within that bubble for the entire day, and only use areas designated to that bubble.

What should my child bring?

What does your child need?

Every child needs:
– Packed lunch including a morning and afternoon snack e.g. piece of fruit, packet of crisps etc.
– Water bottle
– Sun cream if necessary
– Supportive footwear suitable to go outside wellies or walking boots
– Suitable clothing to be outside even in poor weather
– If your child has any medical conditions or allergies please bring all appropriate medicines etc. e.g. epi pens

If taking part in any watersports:
– a swimming costume
– towel
– goggles (if needed)
– you are welcome to bring your own wetsuit but if they are needed some will be provided
– wet shoes (Old trainers or neoprene shoes) NO CROCS

What if my child doesn’t want to take part?

What if my child doesn’t want to take part?

At Active Adventure we employ a ‘challenge by choice’ philosophy.  This means while we actively encourage children to engage in new activities, they have the ability to select their own level of engagement, within their comfort zone.

Every activity we provide can be adapted to meet the individual needs of your child, this gives us the flexibility to cater for concerns, or anxiety, surrounding issues such as height, or water.

If you have something in particular you would like to discuss, especially in relation to altering our activities to meet your child’s specific needs, then please let out staff know when you arrive.

Lunch and Snacks

We have a snack break in the morning, a lunch break, and another snack break in the afternoon.

Children need to bring a packed lunch with extra snacks for break times and a refillable drinks bottle. (Please note: we have no facilities to keep food cold)

Active Adventure now enforces a strict policy of no nuts including nut based foods at all of our sites. We ask this is respected at all times and foods containing these substances are not permitted on site at any time. We are aware of the impact of nuts as allergens and take precautions to prevent the occurrence of allergic reactions by the inadvertent consumption or contact with any of these products.

Activities

While every site offers a different environment to work with, activities we commonly run include;

  • Kayaking
  • Swimming
  • Rock Climbing
  • Archery
  • Fire Lighting
  • Shelter Building
  • Team Building Games
  • Green Wood Working
  • Catapult Building
  • Raft Building
  • Outdoor First Aid
  • Environmental Projects
  • Nature Art
  • Outdoor Cooking
  • Bird Watching
  • Day Hikes
  • Orienteering
  • Geo Caching
  • Target Shooting

All activities are site specific, as well as weather dependant, so while we attempt to provide daily timetables of activities, they are adaptable in accordance with maintaining all participants safety.

Child Allergies

If your child has any allergies check the booking system is up to date and please  reconfirm these to the staff at the camp. They will have this information from your booking but may have more questions.

If any medicine needs to be given at camp, fill in the medicine administration form  and  hand it over to the camp manager when you arrive, it is always worth briefing the camp manager if there is anything unusual in your particular case.

Please also draw attention to the allergies and location of the EpiPen on arrival. For other levels of reaction please notify staff on arrival and of how you wish us to act in the event of a reaction of any kind.

Do you accept childcare vouchers?

We accept all forms of childcare vouchers. All you need to do is once you have made your booking with us, head on over to your voucher company and transfer the cost of your booking into our voucher account. On booking you will receive a list of account numbers for those companies that require them. If you have any further queries please don’t hesitate to get in touch.

Terms and Condition's

BOOKING
Payments must accompany all bookings; this can be by credit card, debit card or by childcare vouchers.
The cut-off for online bookings is 9:00 Friday morning for the following week (if you wish to book after this time you must contact the office).
All vouchers must be with Oxford Active by the first Monday after the last day of camp.
Trips are non-refundable.
CHANGES
If you need to make a change to your booking (within the same holiday season) please email info@oxfordactive.co.uk.
14 days or more before the date you wish to change – free of charge.
Less than 14 days before the date you wish to change- £10 admin fee per change.
CANCELLATIONS
If you need to cancel a booking please email info@oxfordactive.co.uk.
14 days or more notice before the date you wish to cancel – full refund less a £10 administration charge.
Less than 14 days before the date you wish to cancel – with regret no refund (unless exceptional circumstances, which will be discretionary via the head office only).
FIRST AID
First aid will be administered to children in our care, if required, and emergency services called if necessary. Please ensure all medical conditions are noted on your registration forms and any medication handed in to reception on arrival.
PHOTOGRAPHS
Please note that for promotional material we sometimes take photographs of the children taking part in an activity. If you wish your child not to be photographed, please notify a member of staff on reception.

Corona Virus Statement

Dear Parents and Carers,

We wanted to contact you to start the conversation around the Coronavirus, COVID-19, and how we will be mitigating the risks to you and your children when attending camp this October. We would like to assure you that we have every intention of operating uninterrupted, and we will be following the government’s latest advice on how to avoid catching or spreading the virus.

 

It is important to be aware that in regard to the impact of the virus, ‘there is no evidence that children are more affected than other age groups.’ (Department of Education guidance document)

 

Each of our camps will have an enhanced focus on hygiene in addition to the measures already in place and we will be providing further training to our teams. We will also be introducing additional hand washing requirements throughout the day as well as more regular cleaning and disinfection of the camp and equipment.

 

Oxford Active and Active Adventure is committed to the safety and welfare of your children and its staff. We will be monitoring all government advice as the situation unfolds and will issue further information closer to the start of camp covering more of the possible scenarios in more detail.

If you have any questions in the meantime, please don’t hesitate to contact us.

Kind regards,

Peter Parry | Managing Director

COVID-19 Risk Assessment

Please follow the attached link to view the most up to date COVID-19 Risk Assessmet for Active Adventure.

Active Adventure COVID-19 Risk Assessment

Policy and Procedures

Please follow the attached link to view the most up to date policy and procedure for Active Adventure.

Active Adventure Policy Booklet